Thursday, September 13, 2012

Powershell script to Export and Import Managed Metadata Termstore across SharePoint farms while still retaining its GUIDs

While migrating your site collections from one farm to the other, Managed Metadata termsets being used and stored in lists and libraries for various site collections would reference to the GUID’s of the original managed metadata term store. The site columns themselves, would reference the GUID of the term sets of the source managed metadata service. Hence, it becomes difficult to migrate the various site collections to the new farm. In this situation, we run the risk of making the existing managed metadata columns being orphaned for the source site collection to be migrated.

Below mentioned PowerShell script Exports and Imports Managed Metadata termstore still retaining its GUID's (sspId's- used internally by the Termstore) and referred by Managed metadata columns in list/library.

#Export Managed Metadata Taxonomy Name

$managedMetadataAppSource = “4a867ce5-d9ee-4051-8e73-c5eca4158bcd”; #this sets the exporting MMS ID
$mmSourceProxy = Get-SPServiceApplicationProxy | ?{$_.TypeName -eq "Managed Metadata Service Connection"};
Export-SPMetadataWebServicePartitionData -Identity $managedMetadataAppSource -ServiceProxy $mmSourceProxy -Path "C:\ExportManagedMetadata\locationexportfile.bak";

#Import Managed Metadata Taxonomy Name

$managedMetadataAppTarget = "d045d3ce-e947-4465-b039-0dfbbe24fb22"   #this sets the importing MMS ID
$mmTargetProxy = Get-SPServiceApplicationProxy | ?{$_.TypeName -eq "Managed Metadata Service Connection"};
Import-SPMetadataWebServicePartitionData -Identity $managedMetadataAppTarget -ServiceProxy $mmTargetProxy -Path "C:\ImportManagedMetadata\locationexportfile.bak" -OverwriteExisting;

Friday, September 7, 2012

Powershell Script to query and export Workflow History List Items across a Site Collection using CrossListQueryInfo in a .csv file

This Power Shell script queries across a given Site Collection using CrossListQueryInfo and CrossListQueryCache objects available in SharePoint 2010 OM. The script also generates a CSV file report of all Workflow History List items across the given site collection.

Add-PsSnapin Microsoft.SharePoint.PowerShell

## SharePoint DLL
    $SiteCollUrl = ""
    $site = new-object Microsoft.SharePoint.SPSite($SiteCollUrl)
    $web = $site.OpenWeb()
        #Specify your CAML query here
        $caml = "" #You can specify your <Where/> clause here
        $lists= "<Lists ServerTemplate='140' Hidden='True'/>"
        $viewFields = "" #You can specify your <ViewFields/> here
        $webs = "<Webs Scope='SiteCollection' />"
        $queryInfo = new-object Microsoft.SharePoint.Publishing.CrossListQueryInfo
        $queryInfo.Webs = $webs
        $queryInfo.Lists = $lists
        $queryInfo.ViewFields = $viewFields
        $queryInfo.Query =$caml
        $crossListCache =  new-object Microsoft.SharePoint.Publishing.CrossListQueryCache –ArgumentList $queryInfo
        $allow= "TRUE"
        $results = $crossListCache.GetSiteDataResults($web, $allow)
        Write-Host "There are $($results.Data.Rows.Count) items."
        $results.Data | Export-Csv -Path "F:\WorkflowHistoryListItemReport.csv" -NoTypeInformation -Force       
        "Error encountered:" | Out-Default
        $_.Exception | Write-Error
Remove-PsSnapin Microsoft.SharePoint.PowerShell
Write-Host "Finished"